LOOP Summit | Corporate Wellbeing Summit

PRIVACY NOTICE

This Privacy Notice regarding the collection, use and disclosure of your personal data Actifit Spor ve Sağlık Hizmetleri Sanayi ve Ticaret Limited Şirketi (will be referred to as “Actifit” from here on) which is established at Levent Mahallesi Fulyalı Sokak No:7 Beşiktaş, İstanbul is aimed towards informing you on the following matters: 

  • What personal data Actifit collects from you,

  • How Actifit uses your personal data,

  • To whom the Actifit discloses your personal data, 

  • Any transfer of your personal data outside of Turkey,

  • How Actifit safeguards your data,

  • Any automated decision-making methods used by Actifit regarding your pseronal data; and 

  • Your rights regarding your personal data.

For purposes of this Privacy Notice,

  • “Personal Data” means any information concerning identified or identifiable individual; and

  • “Processing” means any operation with respect to Personal Data, such as collection, retrieval, access, use, disclosure, storage and destruction.

 

  1. Collection, Use and Disclosure of Personal Data

Collection. Actifit collects Personal Data from you; for continuation of communication and promotion activities in line with the defined service between the parties, for planning of physical space and participant security processes, if necessary, organization management, sponsorship activities, for preparation of participant records and monitoring of these, marketing and advertising activities and management of requests. 

The Personal Data collected and processed by Actifit and/or contracted suppliers are as following:

Name, Surname

City

Name of Institution

E-mail Address

Sector

Title

Phone Number

Department

 

 

Sharing of Personal Data other than the ones listed above with Actifit and/or its suppliers and/or uploading them to Actifit means you have made the mentioned data public with your own will. Actifit and/or its suppliers will have no obligations regarding the data made public by you. 

  1. Collection of Personal Data to fulfill a legal obligation or to perform a duty arising from a contract.

Personal Data mentioned below will be processed by Actifit and/or its contracted suppliers as the data controller within the scope of compliance with the relevant legislation, especially the Turkish Code of Obligations and to fulfill the obligations for the event, for planning of physical space and participant security processes, if necessary, organization management, preparation of participant records and monitoring of these. 

Name, Surname

Phone Number

E-mail Address

 

 

The processing of the relevant Personal Data is directly related to the establishment and performance of the contract and to comply with legal obligations under Article 5/2 of the Personal Data Protection Law. Your explicit consent is not required for processing of these data. Therefore, you do not have the right to request the deletion of the relevant Personal Data within the periods stipulated in the relevant legislations. 

  1. Collection of Personal Data to improve the products and services provided, provide new products and services in line with customer satisfaction and needs and other commercial purposes. 

Name, Surname

City

Name of Institution

E-mail Address

Sector

Title

Phone Number

Department

 

 

Your above-mentioned Personal Data is processed within your explicit consent for improvement of products and services provided by Actifit, continuation of communication and promotion activities, to provide new products and services in line with customer satisfaction and needs, sponsorship activities and advertisement and marketing for commercial purposes. 

This processing will be carried out within the scope of your explicit consent in accordance with Article 5/1 of the Personal Data Protection Law.

Actifit can analyze your personal data mentioned above through automated systems within the scope of your explicit consent and draw conclusions about these data.

You have the right to withdraw your consent from processing of the personal data under your explicit consent mentioned in section 1.2 by Actifit and/or its suppliers for these purposes without providing any reason at any time. Actifit and/or its suppliers will immediately stop processing your data for these purposes once your request for withdrawal reaches Actifit.

Any withdrawal will not affect the legality of the processing based on your consent prior to this withdrawal. Actifit will continue to preserve the personal data you provided before your consent is withdrawn for as long as permitted or required by applicable law.

  1. Processing period of your Personal Data

Your Personal Data, collected to fulfill a legal obligation or to perform a duty arising from a contract, are stored from the date you share your data with Actifit and / or contracted suppliers until the end of the retention period stipulated in accordance with the relevant legislation. 

Your Personal Data, collected to improve the products and services provided, provide new products and services in line with customer satisfaction and needs and other commercial purposes, are stored for two years from the last date of communication with you. That said, Actifit and/or its suppliers will immediately stop processing your data for this purpose, once your request for withdrawal reaches Actifit.

Your Personal Data will be deleted or destroyed in the first destroying period prior to the end of this period. 

  1. Transfer or disclose abroad.

This data will be transferred to the company with the title of Microsoft, registered at address 1, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521, Ireland and providing server service to Actifit in line with your explicit consent under article 9/1 of PDPL:

Name, Surname

City

Name of Institution

E-mail Address

Sector

Title

Phone Number

Department

 

 

You have the right to withdraw the consent you provided to Actifit for the processing of your personal data subject to your consent to be transferred abroad, at any time without providing any valid reason. Actifit and/or its suppliers will terminate processing your data for this reason immediately after your request to withdraw your consent reaches Actifit. 

Any withdrawal will not affect the legality of the processing based on your consent prior to this withdrawal. Actifit will continue to preserve the personal data you provided before your consent is withdrawn for as long as permitted or required by applicable law.

  1. Transfer to domestic third parties,

 

Your personal data is, 

 

  • transferred to third parties providing information technology services, suppliers that Actifit receives services from in order to realize the purposes here and Actifit employees. This transfer is made because the transfer is mandatory for Actifit to perform its contract and fulfill its legal obligations pursuant to PDPL Article 8/2 (a)’s reference to PDPL Article 5/2 (c) and (ç).

  • in case of a legal dispute, disclosed to law firms and attorneys for Actifit to protect and use its rights under PDPL Article 8/2(a)’s reference to PDPL Article 5/2 (e). 

  • under certain conditions, due to responsibilities arising from laws and other legal obligations, may be transferred to law enforcement and security forces, judicial institutions and relevant public institutions and organizations, pursuant to PDPL article 8/2(a)’s reference to Article 5/2(e).

Information regarding the third persons and/or third person categories your data is disclosed to is always open to your knowledge and inspection. 

  1. Collection Method of Personal Data

Your personal data is disclosed to Actifit and/or its suppliers during the service procurement.

Your Rights Regarding your Personal Data

With subject to some restrictions and/or qualifications, you will have the right to: 

(a) request the information on whether your personal data is processed or how it is processed (right to obtain information), (b) request information on the purpose of the processing and if the data is being used accordingly, (c) request information on national and international third parties that data is transferred to, (d) request the correction of your Personal Data, (e) request the deletion or destruction of your Personal Data in accordance with personal data processing, deletion and destruction policy if any, (f) request that the Actifit inform recipients of your Personal Data about the rectification or deletion of your Personal Data, (g) to object to automated processing using your Personal Data (if Actifit were to engage in these activities), (h) request limitation of processing; and (i) if Actifit were to process your Personal Data unlawfully, to request compensation from Actifit for any such unlawful processing. 

You can fulfill these rights by sending an e-mail to info@actifit.com.tr. Actifit will respond to these requests in accordance with the data protection regulation in force.

If you believe that your Personal Data has been processed in violation of applicable data protection law and following the rejection of your application by Actifit, or receiving an insufficient reply or not receiving a reply in due time, you have the right to lodge a complaint with the data protection authority.

Personal Data Protection Board

Address: Nasuh Akar Mah. Ziyabey Cad. 1407. Sok. No: 4 06520 Balgat, Çankaya, Ankara 

Phone: +90 312 216 5000 

Website: http://www.kvkk.gov.tr

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